Invoices arrive via email, upload, or d.velop Cloud sync. Our AI extracts every field,
identifies the supplier, and runs compliance checks — before anyone sees the document.
Document Intake
Dedicated email forwarding
Drag-and-drop upload
d.velop Cloud sync
AI Extraction
Supplier, amounts, dates
Line items with quantities & prices
PO references, payment terms
Cost center suggestion
Automatic Validation
§14 UStG formal compliance
Fraud detection (IBAN, duplicates)
Supplier verification
15+ automated checks
~30,000 invoices/year — processed automatically, regardless of format or quality
We give an AI agent the full context — your financial data, our processing results, and your
approval rules. The agent determines the right course of action: auto-approve, route to the
right person, or escalate.
Your Financial Data
Infor LN
Purchase orders
Goods receipts
Budgets & cost centers
Supplier master data
Approval Engine
AI Agent
Assembles context, applies rules, determines the optimal approval path for each invoice.
Orcha's Processing
Results
Extracted invoice data
Matching results
Validation & fraud flags
Confidence scores
Context assembled per invoice
Invoice PDF + extracted line items
Matched PO / goods receipt (if available)
Budget remaining for this cost center
Supplier history: avg. amount, frequency, last invoice
Fraud/compliance check summary
Cost center suggestion with confidence score
Your rules determine what happens
Per supplier: one responsible approver
Quantity deviations → route to warehouse
Price deviations → route to purchasing
Cost center: AI suggests, approver confirms
Escalation on Skonto deadlines
Escalation on payment deadlines
Rules Configuration — Preview
app.getorcha.com/rules
Suppliers
Thresholds
Routing
Escalation
Supplier
Category
Default Approver
Backup
Hilti AG
Construction
M. Weber (Procurement)
K. Schmidt
Siemens Energy
Electrical
H. Dahms (Engineering)
J. Körner
Würth Group
Consumables
L. Müller (Warehouse)
—
+ 847 more suppliers
Deviation Rules
Quantity deviation > 5% → Route to Warehouse Manager
Every invoice gets a clear resolution — either automatically or with minimal human effort.
AUTO-APPROVE
Full match → straight to booking
When the PO match is within tolerance and all checks pass, the invoice is booked
without human intervention.
Target: 80% of PO invoices — no human needed
HUMAN APPROVAL
Context-rich notification → one-click decision
The agent assembles a complete summary and sends it via Teams or email.
The approver sees everything needed to decide — no searching through systems.
No response → automatic reminders → escalation to backup approver
Approve without leaving Teams
O
OrchaJust now
Invoice from Hilti AG — €12,450.00
✓ Matched to PO-2024-0892
✓ Within budget (cost center 4200)
✓ Known supplier — 12 invoices this year
Regular quarterly delivery of construction materials. Amount within 1.2% of PO. Recommended: approve.
⏱ Skonto deadline: 3 days remaining
The approver receives the full context inline. No need to open Orcha, Infor LN,
or any other system.
If no response: automatic reminder after the configured deadline,
then escalation to the backup approver — who receives the same
notification with full context.