Orcha — Invoice Approval for Gräper
Invoice Approval
Tailored for Gräper
Orcha — Finance Operations, Automated
www.getorcha.com
End-to-End Process
From document arrival to ERP booking — fully automated
Document Arrives Classify & Digitize Validation Doc. Matching Approval Engine AI Decision Decision Infor LN Booking Intake Automated Checks Approval Booking
Document Intake
Three channels — one unified pipeline
Email Forwarding

Invoices arrive at a dedicated email address — automatic pickup and processing within minutes.

Manual Upload

Drag & drop in Orcha's web UI for ad-hoc documents or corrections.

d.velop Cloud Sync

Pull documents from your existing DMS automatically — no workflow changes needed.

~30,000 invoices/year — mostly digital
AI-Powered Extraction
Every field identified, every line item captured
Invoice No. RE-2024-08712 Hilti AG — DE812345678 Date: 15.03.2026 — Due: 14.04.2026 Total: €12,450.00 (incl. 19% VAT) Skonto: 2% within 10 days (until 25.03.2026)
  • Document type — invoice, credit note, GRN, contract
  • Supplier, invoice number, dates, due dates
  • Line items with quantities, prices, accounts
  • Payment terms including Skonto deadlines
  • PO references for automatic matching
  • Cost center suggestion with confidence score
15+ automatic compliance checks included
Automatic Validation
Every invoice checked before it reaches an approver
Formal Compliance
  • 14 UStG mandatory field checks
  • VAT ID verification
  • Reverse charge logic
  • Date plausibility
Fraud Detection
  • IBAN changes vs. master data
  • Duplicate invoice detection
  • Invoice splitting patterns
  • Urgency language flagging
Supplier Verification
  • Known supplier check
  • Master data consistency
  • New supplier flagging
  • Address & registration match
Document Matching
Three-way match — invoice, purchase order, goods receipt
Invoice RE-2024-08712 Purchase Order PO-2024-0892 Goods Receipt GR-2024-1547
80% of your invoices have POs — automated matching eliminates manual lookup
Quantity and price comparison with configurable tolerances
Invoices arriving before goods receipt: parked and matched automatically when GR arrives
Replaces manual matching in d.velop
Approval Engine
Everything the AI needs to decide
Gräper's Financial Data Purchase orders Goods receipts Budget allocations Cost centers Supplier master data Connected via Infor LN Orcha's Results Extracted invoice data Matching results Validation flags Confidence scores Compliance check results AI-powered processing Approval Engine AI Agent
Context Meets Rules
Data-driven decisions, your policies enforced
Context Data
  • Invoice PDF + extracted line items
  • Matched PO / goods receipt (if available)
  • Budget remaining for this cost center
  • Supplier history: avg. amount, frequency, last invoice
  • Fraud/compliance check summary
  • Cost center suggestion with confidence
Your Rules
  • Per supplier: one responsible approver
  • Quantity deviations → route to warehouse
  • Price deviations → route to purchasing
  • Cost center: AI suggests, approver confirms
  • Escalation on Skonto deadlines
  • Escalation on payment deadlines
Define Your Rules
Configured in Orcha — no code changes needed
Suppliers
Thresholds
Routing
Escalation
Supplier Category Default Approver Backup
Hilti AG Construction M. Weber (Procurement) K. Schmidt
Siemens Energy Electrical H. Dahms (Engineering) J. Körner
Würth Group Consumables L. Müller (Warehouse) —
+ 847 more suppliers
Deviation Rules
Quantity deviation > 5% → Route to Warehouse Manager
Price deviation > 2% → Route to Purchasing
New supplier → Require Finance approval
Escalation
Reminder after: 2 days
Escalate to backup after: 5 days
Skonto deadline warning: 3 days before
Three Paths
Every invoice gets a clear resolution
Auto-Approve

Full PO match within tolerance

Straight to booking — no human needed

Target: 80% of PO invoices
Route to Approver

Context summary sent via Teams or email

One-click approve/reject

No context switching
Escalate

Multi-step approval chain

Automatic reminders

No invoice gets stuck
Approve Without Leaving Teams
Full context delivered — decide in seconds
O
Orcha
Just now
Invoice from Hilti AG — €12,450.00
✓ Matched to PO-2024-0892
✓ Within budget (cost center 4200)
✓ Known supplier — 12 invoices this year
Regular quarterly delivery of construction materials. Amount within 1.2% of PO. Recommended: approve.
⏰ Skonto deadline: 3 days remaining
Reminders sent automatically. Escalated to backup approver after configured deadline.
Straight to Infor LN
Approved invoices booked automatically
  • Booked with full account assignment — GL account, cost center, 6 sub-accounts
  • Line-item mapping to POs and cost centers
  • Status feedback: success/error reported back to Orcha
  • Payment block automatically released on approval
  • Complete audit trail stored
Payment preparation, SEPA export, and treasury notifications — scope to be defined together
Next Steps
1
Lastenheft Alignment
Match this concept to your existing requirements document
2
Infor LN Integration
Joint session with your ERP team to define the interface
3
Go-Live Planning
Timeline and rollout strategy
Orcha — Finance Operations, Automated
www.getorcha.com