Date: 17.12.2025 (2025-12-17)
Danail Vara (17.12.2025) • Bilanz und G&V Konto in datev or only Bilanz? How is G&V handled? • How do they use Datev? • How do they use Agicap? • d • Process: • Pre accouting is in Agicap - then export to Datev • Login via Smart Login with QR code • Home: overview of bank account • Datev does not catch data well • Process • Danail does preaccounting in Agicap • Rory checks preaccounting in Agicap • Then it goes tax advisor • They review every single line and put it into Bilanz and GuV • Then export to datev from Agicap • There seems to be an error in the integration • There is no real export Excel from Agicap he cant use • Then they go to banking section in datev • Reconciliation is very manual → he clicks thorugh transactions (on the left and then PDF on the right) • AMZ: they have a lot of small amounts that are not completely different → he has to really check the invoice • They want to insource accounting (REWE) • Often 3 people are reviewing every line - seems to be usual • They take monthly PDF exports and puts it into an Excel to run analytics → budget vs. Actuals • He puts invoices he has to download from portals directly to Datev (AMZ, Lanes & Planes - there he has to select the date) • Customer invoices they also do via Agicap • Dominik creates the invoices automatically via Lynx • Idea: Invoice creator via API; review procedure should be there • Agicap has templates for reminders etc. • He transfers AR to Datev • They did mistakes in their invoices • Payments: • Some suppliers have SEPA (Urban Sports etc.) • Manual: Rory does it in Agicap • He is not sure if Datev can transfer money • AR: reminder templates etc. is in Agicap • Reporting: • He has some reports to review the balance sheets • He checks if MKB data matches Datev → if not match → investigate • Accruals are leading to mismatch