Karin Rabmer

Date: 05.12.2025 (2025-12-05)

Karin Rabmer (05.12.2025) Context: • Head of Accounting bei Keba • Intro via T Maria • My message: • Ich habe vor ein paar Monaten mein zweites Start-Up gegründet - im Bereich Rechnungswesen und Controlling. • • Hätten Sie einmal ca. 15-20 Minuten Zeit für deine Einschätzung zum Produkt? • • Hier noch eine kurze Beschreibung: • Orcha entwickelt proprietäre KI-Modelle für Controlling & Accounting - insbesondere Verbuchung von Rechnungen, Monthly Closing, Freigaben und Lieferantenmanagement. Die KI-Software integriert sich direkt in bestehende ERP-Systeme (SAP, DATEV), Kreditkarten- und Banksysteme. • • Beispiele: • •⁠ ⁠Es erkennt automatisch, zu welcher Bestellung eine Rechnung gehört, prüft Preise, Mengen und Skontofristen. • •⁠ ⁠Es kann Anomalien, Betrugsversuche oder doppelte Rechnungen erkennen und zur Korrektur markieren. • •⁠ ⁠Kontierung und Buchungsvorschläge werden automatisch erstellt, abgestimmt auf die bestehende Kontenlogik. • • Ziel ist eine 80% Automatisierung in AP/AR und 50% weniger Aufwand beim Closing & Reporting. • Reply:

Notes: • Automation: • Vorstand pushes AI • They participated with an AI • They are behind benchmarks of industry • Finance: • They look at market situation -> they come to the conclusion that their landscape is outdated • SAP ERP R3 • They want to move to HANA -> Berater tell them that only possible S4 (2027/2028) • Buchhaltungssicht: • They have an add on for Eingangsrechnungsverarbeitung inkl. Freigaben • Invoice comes in • XFeed von Henrikson or sth. -> they do a workshop • They mostly have POs • Checks PO with invoice -> then booking is automated (no Freigabe anymore because it was done with PO) • Formal check, check UID number -> Asians are a problem • • Sometime GR is too little -> always escalation • He would love to have more automation there • She would like to define additional rules (e.g. variances) to not escalate • They are in the process of definite standard Lieferanten -> which should be booked automatically • They want to extend that • AP: • A lot of tax topics; Quellensteuerthemen • They buy a lot of software licenses -> from US no Quellensteuerformulare -> automate communication • Integrated communication -> they acquired a new company -> they have a different ERP -> they have per invoice the whole communication history of the communication with the invoice • In Henrikson: they can have approvals • They have to add documents manually -> she wants to have full • She wants to have her Bilanz based on press of button from SAP • They put saldenliste in Excel and then check and then finalise Bilanz • She has a lot of Schriftverkehr • Fragen zu Rechnungen • She would like to have: when she has a mail with invoice related then directly save it in Ablage -> could be Email plugin • Schriftverkehr is required latest for Bilanzierung -> important to have it saved • Emails, Sharepoint, Teams -> a lot of different sources (ca. 5) • Forwarding would be ok • Currently: save as - then classify -> she wants to add it to a folder • Sharepoint is very messy -> nothing can be found • She had a merger 7 years ago -> she has to find documents -> she needs it for 7 to 10 years (she has small invoices and large due dilligences) • She is always behind with emails -> maybe suggest her a tool • Team: she has 7 to 8 Kredirorenbuchhalter • Accounting for 10 companies • family business von Gesellschafter, Holding, Keba itself • A few hundred invoices per day • AP is always bottleneck • They also have increase and decrease depending on business volume -> e.g. Corona, Elektrohype • Now they need people • They are very international -> different currencies, etc. • Internal processes are not always working -> e.g. no PO • People just too lazy to stick to processes • Example: they buy tax advisor not via procurement -> but via mail -> it is wrong • Someone has to check the correctness -> would be solved via procurement • She creates a Bestellanforderung (PO) -> einkauf verhandelt • Current process: • PO via mail • Then invoice comes in • Then she has to send invoice to the person that is POC -> on invoice • Then person checks -> then Freigabeprozess • Process via procurement takes time -> dependency on other person -> she is more or less Briefträger -> she would like to be able to put it into Purchase software • Document management: • She looks at time period -> rather than individual contracts • She looks at different cases they had throughout the year • Process: • She stores most contracts • They adopt Concur -> Reisesoftware -> Success Factor on SAP (HR tool) • Wunsch von Vorstand - she does not like it • APIs are very messy • They already implement the solution • She wants to have a mature tool - as she knows the tool is already used by many -> not competent • April bis Juni Bilanzierungsstress -> before and after is possible • Biggest objections / challenges in his daily life? • • Most valuable flows for him? • • Context: team setup? internal and external? • • Which tasks are the biggest pain? With magic wand -> what would he solve? • She wants to have perfect processes fully automated via AI • Imperfect processes: push employees to stick to process - and get the info they need • Which tasks would he focus on? • • Do they already have automations? Which ones? How well do they work? • • Which companies would he target? • • General feedback to pitch? •