Date: 16.10.2025 (2025-10-16)
Rory Ribeiro (16.10.2025) • Does he think large companies are going to buy Rillet e.g.? What speaks against that? • Rillet could be aim for a Tochterunternehmen to get the brand - but replacing larger ERPs is not realistic • Big companies you have a lot of auditors (Big 4) • They use ERPs as well → important how relibale the ERP based on IT security • ERP: • Maintain and manage mastersheet - e.g. for suppliers (challenging) • Training of employees on the new tool • Yababa: • 150 ppl • Tool has to be cheap because these companies work with external accountants • Vara pays MKB 1 to 2k per month for accountants (Yababa paid 10k) → if you can save that to 5k → good biz case • Use case of AI ERP: save cost for external accountants and internal work • How difficult is it for a company like Vara to switch the SW tool? What are in general lock in effects? • Datev is the important thing → pulling data out • He would switch: • If he could replace Datev • Or help with investor reporting • Reconciliation: Datev • Bookkeeping • Lena from MKB is checking the invoice and categorisation • Pitch him the 4 / 5 processes that we could cover at Vara (rank from highest to lowest potential): • Invoice process incl. automatic approval • Reconciliation: Match transactions from Datev with Agicap • Comparing actuals to budget incl. automatic analysis why it might be off • Accounts receivables process (sending invoices to customers) • Investor reporting • His Ranking: • Highest value: full replacement of Datev • Full reconciliation of general ledger: validation of invoices in both directions, categorisation and assignment of customer / supplier, PO, supplier contract • POs are often only done for a subgroup of suppliers • E.g. they had a supplier with 4 bank accounts (one legal entity) • Financial reporting: compare actuals with budget and calculate delta (per month) • Interstat or sth → report if you sell to Europe - could be an interesting field • Memory of user feedback / correction is good • Investor reporting: • Takes him 2 days per month • Review most transactions → as part of closing • Payroll: • Anja prepares payroll information • MKB prepares information and payments • He compares Datev with budget • Other • Accruals are done during closing • Actuals should not be too off from budget • You could take it from history (yearly insurance; license for MammaSoft) or from Budget; You can use a PO (he spent a lot of time on this) • Most pain: employees never entered the PO → they booked it twice accruals and the actual invoice • Check out a revenue recognition company; another company that is audit based funded by Deloitte • Also Marley Spoon • Also sell to accountants (MKB, etc.); talk to Janette and Oliver • How much WTP is there to get the budget vs. actuals a few days earlier? • What does he see as biggest challenges